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Aleph@UF: Baldwin Library - Field Checklist

Cataloging procedures and policies

Updated November 2018 by Dave Van Kleeck

Baldwin Library - Field Checklist

FIXED

Add TKR

Author (1xx)

Title (245)

Other titles (246)

Publisher/Printer (264)

Check pagination, illustrations (300)

Check Series (4xx/8xx)

Some suggested notes (500)

Other useful 5xx fields

Subjects (6xx)

Genre Subject (655)

Publisher (7xx)

Printer (7xx)

Engraver (7xx)

Illustrator (7xx)

Lithographer (7xx)

Binder (7xx)

Binding designer (7xx)

City (752)

Genre terms for Baldwin (655)

Collections of stories (650)

FIXED:   

Desc: a

Elvl:{usually change to I unless it is blank or has a number}

Ills: a {illustrations} af {if it has plates}  

Audn: j

Biog: a {autobiography} b {biography} c {collection of biographies} d {contains biographical info}

LitF: 0 {for non-fiction} f {for fiction} p {for poetry} m {for mixed – add a 500 note}

DtSt: s {for single date} t  {for publication and copyright date} q {for questionable range of dates}

Lang: eng {or language of piece}  

Ctry: {place published}

Add TKR Baldwin:

099    {Baldwin accession #, such as: 15h, 23h, 15p, etc.}

599    {Aleph system number}

690 4 Bldn ǂy yyyy. {add to CatME/Connexion record before export to Aleph}

Author. Validate it!:

100 10 Surname, Given name, ǂd years.

110 20 Corporate name in direct order

            There are other combinations – copy and paste from Authority record.

Title – from the title page {or other source if last resort – put in [ ] if not from t.p.}:

245 10 Title : ǂb subtitle / ǂc statement of responsibility. {if 1xx field – second indicator changes for article: The=4, A=2, etc.}

245 00 Title : ǂb subtitle / ǂc statement of responsibility. {if no 1xx field – second indicator changes for article: The=4, A=2, etc.}

            {IF the title comes from anything other than t.p. – add a 500 note:}

500  Cover title.

500  Title from spine.   {etc., etc.}

Other titles:

246 30    {portion of title page}

246 11    {parallel title in another language}

246 14    {cover title}

246 15    {added title page}

246 16    {caption title}

246 17    {running title}

246 18    {spine}

246 1  ǂi At head of title: ǂa {title}.

Publisher/Printer. {use [ ] for any info that is not found in the resource}: TRANSCRIBE

264 _1 City : ǂb Publisher, ǂc Year.

264 _3 City : ǂb Printer

264 _1  City ; City : ǂb Publisher, ǂc Year.

264 _1 City : ǂb Publisher ; City : ǂb Publisher, ǂc Year.

Check pagination – introductory pages? unnumbered pages in front or back? plates? advertisements/catalogues?

Use “unnumbered” if pages or leaves not numbered.

300  check pages! = … pages, “x” unnumbered leaves of plates : ǂb illustration(s) ; ǂc cm

300  check pages! = … pages, “x” unnumbered leaves of plates : ǂb colored illustrations ; ǂc cm

300  check pages! = … pages, ‘x” leaves of plates : ǂb illustrations (some colored) ; ǂc cm

300  {if printed on one side only use leaves not pages} = … leaves : ǂb illustrations (some colored) ; ǂc cm

Variations in subfield “a”:

300  “x” unnumbered pages, [45]-67 pages : ǂb illustrations ; ǂc cm   {it does not start on page one}

300  1 volume (various pagings) : ǂb illustrations ; ǂc cm

300  2 volumes in 1 : ǂb illustrations ; ǂc cm  {paging not continuous}

300  196, 150 pages : ǂb illustrations ; ǂc cm  {1 v., two sets of pagination}

Validate series or create one:

490 1 traced by author ; ǂv {volume #}

800 1 author. ǂt title ; ǂv {volume #} .

Some suggested notes:

500  Added title page, engraved.

500  Binding: Blue cloth blind stamped, gilt vignette on top board with the title and series, same vignette blind stamped on the back with series only, gilt spine ornaments.

500  Date of publication from inscription.

500  Date of publication based on date of preface: December 29, 1877.

500  Baldwin Library copy date of publication based on bookseller's ms. note. ǂ5 KEEPUF ǂ5 FU

500  Approximate dates according to Brown, P. A. London publisher and printers, p. .

590  Baldwin Library copy lacking leaf of plates. ǂ5 KEEPUF ǂ5 FU

590  Baldwin Library copy lacks pages 4-5. ǂ5 KEEPUF ǂ5 FU

590  Baldwin Library copy lacks pages 25-26 and page 39 torn, affecting text. ǂ5 KEEPUF ǂ5 FU

590  Baldwin Library copy contains printing error. ǂ5 KEEPUF ǂ5 FU

500  Pages printed on one side only.

590  Baldwin Library copy pages unopened. ǂ5 KEEPUF ǂ5 FU       [pages still joined at top]

590  Baldwin Library copy pages uncut. ǂ5 KEEPUF ǂ5 FU      [pages uneven – have not been cut uniformly]

Or

590  Baldwin Library copy pages untrimmed. ǂ5 KEEPUF ǂ5 FU      [pages have not been cut uniformly]

Other useful 5xx fields:

505 0 Contents -- contents -- contents.

520  Summary.

Subjects. Validate them!:

600 10 {Validated personal name and indicators} ǂv Juvenile.

610 20 {Validated corporate name and indicators} ǂv Juvenile.

650  0 Subject ǂv Juvenile.

651  0 Place ǂx descriptive subfield ǂv Juvenile.

{Always add these as pairs}

650  0 Children ǂ Conduct of life ǂv Juvenile. {substitute for Children – Girls, Boys, Youth, etc.}

650  0 Conduct of life ǂv Juvenile.

Genre Subject. Validate from paper list or reference books!:

655 7 Term ǂy yyyy. ǂ2 term source

See Genre list below or these:

655 7 Hand-colored illustrations ǂy yyyy. ǂ2 local

500  Illustrations are hand-colored.

590  Baldwin Library copy illustrations are hand-colored: probably by young owner. ǂ5 KEEPUF ǂ5 FU

655 7 Publishers’ advertisements ǂy yyyy. ǂ2 rbgenr

500  Publisher’s advertisements follow text.

500  Publisher’s advertisements on endpapers.

500  Publisher’s advertisements precede and follow text.   {or any variation of places}

500  Publisher’s advertisements on page [4] of wrapper.   {if on back of paper cover}

655 7 Publishers’ catalogues ǂy yyyy. ǂ2 rbgenr

500  Publisher’s catalogue follows text. {or any variation of places}

655 7 Bookplates (Provenance) ǂy yyyy. ǂ2 rbprov

655 7 Inscription (Provenance) ǂy yyyy. ǂ2 rbprov   {only if it is interesting}

655 7 Presentation inscription (Provenance) ǂy yyyy. ǂ2 rbprov   {only if it is interesting}

655 7 Prize books (Provenance) ǂy yyyy. ǂ2 rbprov   {reward for good behavior, etc.}

655 7 Authors' presentation inscriptions (Provenance) ǂx author’s last name ǂy yyyy. ǂ2 rbprov

590  Baldwin Library copy inscribed by the author. ǂ5 KEEPUF ǂ5 FU

655 7 Authors' autographs (Provenance) ǂx author’s last name ǂy yyyy. ǂ2 rbprov

590  Baldwin Library copy signed by the author. ǂ5 KEEPUF ǂ5 FU

650 0 Miniature books ǂv Specimens ǂv Juvenile xxx.

655 7 Miniature books (Printing) ǂz (city) ǂy 18xx. ǂ2 rbpri

Publisher. Validate it or create a new Authority record!:

700 1 publisher, ǂe publisher.

710 2 publisher, ǂe publisher.

Printer. Validate it or create a new Authority record!:

700 1 printer, ǂe printer. (or ǂe Stereotyper or ǂe Electrotyper)

710 2 printer, ǂe printer. (or ǂe Stereotyper or ǂe Electrotyper)

            Be sure there to add these subfields to the 264 _3 field.

Engraver. Validate it or create a new Authority record!:

700 1 engraver, ǂe engraver.

710 2 engraver, ǂe engraver.

500  Illustrations engraved by .

500  Illustrations engraved by … after … .

Illustrator. Validate it or create a new Authority record!:

700 1 illustrator, ǂe illustrator.

710 2 illustrator, ǂe illustrator.

500  Illustrated by .

500  Illustration signed by: .

Lithographer. Validate it or create a new Authority record!:

700 1 lithographer, ǂe lithographer.   {lithography is a type of printing of illustrations in color}

710 2 lithographer, ǂe lithographer.

500  Illustrations lithographed by .

Binder. Validate it or create a new Authority record!:

500  Binder's ticket: ------.

700 1 binder, ǂe binder.

710 2 binder, ǂe binder.

655 7 Binders’ tickets (Binding) ǂx binder’s name ǂy yyyy. ǂ2 rbbin

Binding designer. Validate it or create a new Authority record!:

700 1 artist, ǂe binding designer.

710 2 artist, ǂe binding designer.

655 7 Signed binding (Binding) ǂx designer’s name ǂy yyyy. ǂ2 rbbin

City:

752  Country ǂb State  ǂd City.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

The following are genre terms used by the Baldwin Library (this is not a complete list!). These are useful for isolating kinds and types of books. Genre terms are subdivided by the date that is in the 264. Note: Information in { } below is not to be included in the 655 field in the record.

The list below is not complete, but represents the genre terms most frequently used in the Baldwin Collection and their sources. For others, consult Genre Terms: a Thesaurus for Use in Rare Book and Special Collections Cataloging, or, Baldwin Library Curator.

655 7 Allegories ǂy yyyy. ǂ2 rbgenr

655 7 Alphabet books ǂy yyyy. ǂ2 rbgenr

655 7 Alphabet rhymes ǂy yyyy. ǂ2 rbgenr

655 7 Ballads ǂy yyyy. ǂ2 rbgenr

655 7 Bedtime stories ǂy yyyy. ǂ2 local

655 7 Bildungsromane ǂy yyyy. ǂ2 rbgenr {coming of age stories}

655 7 Biographical fiction ǂy yyyy. ǂ2 rbgenr {add ‘d’ to Biog in fixed field}

655 7 Biographies ǂy yyyy. ǂ2 rbgenr  

655 7 Blind tooled (Bindings) ǂy yyyy. ǂ2 rbbin

655 7 Books printed as advertisements ǂy yyyy. ǂ2 rbgenr

655 7 Books with pop-up illustrations ǂy yyyy. ǂ2 local   {actual pop-ups}

655 7 Books with movable illustrations ǂy yyyy. ǂ2 local {movable parts - Use both if book has both. See also "Toy and movable books" and "Metamorphic pictures"}

655 7 Captivity narratives ǂy yyyy. ǂ2 rbgenr    {such as: someone is stolen by Indians}

655 7 Caricatures ǂy yyyy. ǂ2 rbgenr

655 7 Catechisms ǂy yyyy. ǂ2 rbgenr

655 7 Cautionary tales ǂy yyyy. ǂ2 local

655 7 Chapbooks ǂy yyyy. ǂ2 rbgenr

Instead of 655 7 Children's plays = USE 650 0Children’s plays

655 0 Children's poetry ǂy yyyy. {Also add - 650 0Children's poetry.}

655 0 Children's stories ǂy yyyy. {Also add - 650 0Children's stories.}

Instead of 655 7 Children's sermons = USE 650 0Children’s sermons.

Instead of 655 7 Children's songs = USE 650 0Children’s songs

Instead of 655 7 Christmas stories = USE 650 0Christmas ǂv Juvenile…

655 7 Conversion narratives ǂy yyyy. ǂ2 rbgenr

655 7 Courtesy books ǂy yyyy. ǂ2 rbgenr

655 7 Dialogues ǂy yyyy. ǂ2 rbgenr

655 7 Diaries ǂy yyyy. ǂ2 rbgenr

655 7 Dust jackets (Bindings) ǂy yyyy. ǂ2 rbbin

655 7 Etiquette books ǂy yyyy. ǂ2 rbgenr {Also add - 650 0Etiquette for children and teenagers}

655 7 Eulogies ǂy yyyy. ǂ2 rbgenr

655 7 Fables ǂy yyyy. ǂ2 rbgenr

655 7 Fairy tales ǂy yyyy. ǂ2 rbgenr

655 7 Family stories ǂy yyyy. ǂ2 local

655 7 Fantasy literature ǂy yyyy. ǂ2 rbgenr

655 7 Folk tales ǂy yyyy. ǂ2 rbgenr

655 7 Gift books ǂy yyyy. ǂ2 rbgenr

655 7 Hymns ǂy yyyy. ǂ2 rbgenr

655 7 Imaginary voyages ǂy yyyy. ǂ2 rbgenr

655 7 Jestbooks ǂy yyyy. ǂ2 rbgenr

655 7 Letters ǂy yyyy. ǂ2 rbgenr

655 7 Limericks ǂy yyyy. ǂ2 rbgenr

655 7 Maps ǂy yyyy. ǂ2 gmgpc

655 7 Metamorphic pictures ǂy yyyy. ǂ2 rbgenr {transformations, harlinquinades}

655 7 Moral tales ǂy yyyy. ǂ2 local

655 7 Mystery and detective fiction ǂy yyyy. ǂ2 rbgenr

655 7 Nonsense verse ǂy yyyy. ǂ2 rbgenr

655 7 Nursery rhymes ǂy yyyy. ǂ2 rbgenr

655 7 Nursery stories ǂy yyyy. ǂ2 rbgenr

655 7 Parables ǂy yyyy. ǂ2 rbgenr

655 7 Parental advice books ǂy yyyy. ǂ2 local

655 7 Photographs ǂy yyyy. ǂ2 gmgpc

Instead of 655 7 Plays = USE 650  0 Children’s plays.

655 7 Primers (Instructional books) ǂy yyyy. ǂ2 rbgenr {very early textbooks for young readers}

655 7 Puzzles ǂy yyyy. ǂ2 rbgenr

655 7 Readers ǂy yyyy. ǂ2 rbgenr

655 7 Rebuses ǂy yyyy. ǂ2 rbgenr     [puzzle that substitutes a picture for a word}

655 7 Riddles ǂy yyyy. ǂ2 rbgenr

655 7 Robinsonades ǂy yyyy. ǂ2 rbgenr {books imitating Robinson Crusoe shipwrecked adventures}

655 7 Satires ǂy yyyy. ǂ2 rbgenr

655 7 School stories ǂy yyyy. ǂ2 local   {use only if British boarding schools like "Tom Brown's…”}

655 7 Sea stories ǂy yyyy. ǂ2 rbgenr

655 7 Shaped books (Publishing) ǂy yyyy. ǂ2 rbpub

Instead of 655 7 Songs = USE 650  0 Children’s songs

655 7 Spellers ǂy yyyy. ǂ2 rbgenr

655 7 Textbooks ǂy yyyy. ǂ2 rbgenr

Instead of 655 7 Toy and movable books = USE 650  0 Toy and movable books ǂv Specimens

655 7 Travelogue storybooks ǂy yyyy. ǂ2 local

Collections of stories -- use 650 field {without ǂv Juvenile …: }

650 0 Baseball stories.

650 0 Basketball stories.

650 0 Football stories. {Also add - 650 Football ǂv Juvenile fiction}

650 0 Christmas stories. {Also add - 650 0 Christmas ǂv Juvenile fiction}

650 0 Children’s plays.

650 0 Children’s sermons.

650 0 Children’s songs.

650 0 Sports stories.

650 0 War stories. {Also add - 650 0 War ǂv Juvenile fiction}

650 0 Western stories. {Also add - 651 0 West (U.S.) ǂv Juvenile fiction}

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